The Study Coordinator will work as part of Partners in Hope Science Department team. This position will oversee a research project conducted at PIH in collaboration with University of California Los Angeles (UCLA). The Study Coordinator will be responsible for all study activities, including communication with the PI and local staff, training the study team, managing logistics for study implementation, directly supervising research assistants, conducting frequent site visits, and producing study reports. The Study Coordinator will be directly responsible for all aspects of data collection, working closely with the rest of the Science Department staff and other Partners in Hope departments.

Key Duties and Responsibilities:

Research Project Oversight:

Manage research projects

Oversee project lifecycle from start-up to closure

Ensure adherence to research protocols and ethical standards

Supervise Research Assistants on a project

Act as intermediary between Principal Investigator and Partners in Hope staff for UCLA projects

Coordinate with operations departments, clinical Programs, and M&E Departments

Coordinate patient recruitment, informed consent, enrollment, and data collection

Oversee randomization processes where applicable

Work with Data Management team to ensure data quality

Implement quality control measures across all project aspects

Handle general administrative tasks for research projects

Allocate and manage resources across projects

Regulatory Oversight:

Oversee all regulatory requirements for assigned research studies

Focus on Malawi National Health Science Research Committee (NHRSC) compliance

Provide support for UCLA IRB requirements

Document preparation and submission to IRB

Collaborate with investigators on initial submissions

Contribute to writing and editing regulatory documents

Compile necessary documentation for submissions

Manage delivery of applications to the NHSRC office

Follow up on pending applications through regular office visits

Proactively identify IRBs approaching renewal deadlines

Prepare and complete renewal applications in a timely manner

Act as the primary point of contact for regulatory matters

Facilitate communication between investigators and regulatory committees

Qualifications:

A bachelor's degree in Public Health, Epidemiology, Social Science, or Clinical Research (or related field)

At least three years of experience working in health research in Malawi or a similar context

Experience working as a research coordinator, including experience managing Research Assistants

Efficient and effective organizational skills (will be expected to balance multiple tasks, respond promptly to emails, re-prioritize tasks based on last minute deadlines)

Demonstrated ability to facilitate communication between professionals with a variety of cultural backgrounds in a respectful and diplomatic manner, and enhance effective partnerships

Initiative and ability to develop and support research implementation and solve problems independently

Strong organizational and computer skills including MS Office, PowerPoint, Excel and Access

Ability to be based in Lilongwe, Malawi for a minimum of two years

Ability to travel within Malawi as part of research support

Ability to support and facilitate research collaborations between Malawi and UCLA-based investigators

Application Procedure:

Eligible candidates meeting the required qualifications and experience should send applications with detailed Curriculum Vitae (CV), relevant copies of Certificates, three traceable referees, including the Job title to:

Email: jobs@pihmalawi.com

Address: The Human Resources Manager, Partners in Hope, P.O. Box 302, Lilongwe

Deadline: Friday, 26th June 2026

Please note that only shortlisted applicants will be contacted.

Partners in Hope thanks all applicants for their interest.