OVERVIEW

Moyowathu Wabwino (MwB) is a Malawian non-profit, non-governmental and non-partisan organization committed to inclusive, accountable and sustainable development. MwB strengthens integrated community systems so that people, communities and institutions can address interconnected challenges of poverty, inequality and vulnerability. Its work prioritizes youth, women, children, persons with disabilities and other marginalized populations, with a strong emphasis on locally led development, community agency, accountability, inclusive services, resilient livelihoods and strategic partnerships.

Application Deadline: Friday, 11th September 2026

POSITION 1: FINANCE AND ADMINISTRATION ASSOCIATE

Reports to: Executive Director

KEY REQUIREMENTS

• Bachelor's degree in Accounting, Finance, Business Administration, Commerce or a closely related field; a relevant professional accounting qualification or progress toward one is an advantage.
• At least two years of relevant experience in finance, accounting and/or administration, preferably in an NGO, development organization or comparable institution.
• Practical experience in bookkeeping, reconciliations, budget monitoring, procurement and financial documentation.
• Good proficiency in spreadsheet and accounting applications; experience with digital financial systems is desirable.
• Knowledge of internal controls, audit requirements and grant or donor compliance is an advantage.
• Strong written and spoken English; relevant Malawian language skills are desirable.
• Integrity and ethical judgement.
• Accuracy and attention to detail.
• Financial stewardship and accountability.
• Planning and organization.
• Confidentiality and discretion.
• Analytical problem-solving.
• Teamwork and adaptability.

KEY RESPONSIBILITIES

Financial Management and Reporting

• Maintain accurate accounting records, supporting documents, cashbooks, ledgers and financial files.
• Process payments, receipts, advances and liquidations in line with approved procedures and delegated authority.
• Support preparation of annual and project budgets, cash-flow forecasts and periodic financial reports.
• Prepare routine bank reconciliations and monitor expenditure against approved budgets.
• Support preparation of financial information for management, Board, donor, statutory and audit requirements.

Controls, Compliance and Audit

• Support implementation of MwB financial, procurement and internal control procedures.
• Maintain complete documentation and appropriate segregation of duties.
• Support statutory, regulatory and donor compliance and coordinate documentation for audits.
• Track agreed audit and compliance actions and escalate suspected fraud or control weaknesses.

Procurement, Assets and Administration

• Support transparent and competitive procurement processes and maintain procurement records.
• Maintain supplier files, asset registers, inventory records and administrative documentation.
• Coordinate routine office administration, logistics, supplies and service providers.

Human Resources Administration

• Maintain confidential personnel records and support recruitment, onboarding, leave and attendance administration.
• Support consistent application of approved HR procedures and staff administrative requirements.

POSITION 2: PROGRAMME ASSOCIATE

Reports to: Executive Director

KEY REQUIREMENTS

• Bachelor's degree in Development Studies, Social Sciences, Public Administration, Education, Community Development or another relevant discipline.
• At least two years of relevant programme or project experience in the development, humanitarian or civil society sector.
• Experience working with communities, Government institutions and/or civil society partners.
• Demonstrated ability in programme planning, implementation, reporting and stakeholder coordination.
• Knowledge of community development, systems strengthening, inclusion, accountability or locally led development is desirable.
• Strong report-writing, facilitation and communication skills.
• Ability and willingness to travel to programme locations as required.
• Community-centred approach.
• Coordination and facilitation.
• Results orientation and accountability.
• Analytical problem-solving.
• Commitment to inclusion and dignity.
• Ability to manage multiple priorities.
• Partnership building and communication.

KEY RESPONSIBILITIES

Programme Planning and Implementation

• Support development of programme concepts, proposals, work plans, budgets and activity schedules.
• Coordinate implementation of approved activities and maintain implementation trackers and programme records.
• Monitor delivery against agreed plans and flag implementation challenges and emerging opportunities.

Community and Stakeholder Engagement

• Support meaningful community participation throughout programme planning, implementation, monitoring and learning.
• Facilitate engagement with Government, district councils, community structures, civil society and other partners.
• Promote local ownership, inclusive participation and accountability in programme delivery.

Programme Quality and Integration

• Support integration of gender equality, disability inclusion, youth participation, safeguarding, climate resilience, human rights and accountability.
• Work with the MEL Associate to use monitoring evidence and community feedback to improve implementation.
• Support application of MwB programme standards and Integrated Community Systems Strengthening approaches.

Reporting and Resource Mobilization

• Prepare activity reports, programme updates, case studies and contributions to donor and organizational reports.
• Document lessons and promising practices and support organizational learning.
• Contribute to concept notes, proposals, donor research and partnership development.

POSITION 3: MONITORING, EVALUATION AND LEARNING (MEL) ASSOCIATE

Reports to: Executive Director

KEY REQUIREMENTS

• Bachelor's degree in Monitoring and Evaluation, Statistics, Economics, Development Studies, Social Sciences, Public Health or another relevant discipline with quantitative or research content.
• At least two years of relevant experience in monitoring, evaluation, research, data management or programme learning.
• Experience developing indicators, data collection tools, databases or performance tracking systems.
• Ability to analyze quantitative and qualitative data and communicate findings clearly.
• Proficiency in spreadsheet applications; experience with digital data collection, visualization or statistical software is an advantage.
• Knowledge of results-based management, data quality assurance, accountability mechanisms and evaluation approaches is desirable.
• Strong written and spoken English and ability to work effectively with community and institutional stakeholders.
• Analytical thinking and attention to detail.
• Commitment to data quality and evidence use.
• Integrity and responsible data management.
• Learning orientation.
• Clear communication and data presentation.
• Collaboration.
• Commitment to inclusion, accountability and safeguarding.

KEY RESPONSIBILITIES

MEL Systems and Results Frameworks

• Support operationalization of MwB's MEL Framework and Strategic Results Framework.
• Develop and maintain indicators, data collection tools, reporting templates, trackers and monitoring plans.
• Support establishment of baselines and targets and ensure programme results frameworks align with organizational and donor requirements.

Monitoring, Data Management and Quality

• Coordinate routine collection, verification, analysis and secure storage of programme performance data.
• Maintain organizational databases, indicator trackers and performance dashboards.
• Conduct data quality checks and support field monitoring, assessments, surveys and evaluations.
• Promote appropriate data disaggregation, including by sex, age, disability and other relevant characteristics.

Accountability and Community Feedback

• Support accessible community feedback and complaints mechanisms and track management responses.
• Promote community participation in monitoring, reflection and evaluation.
• Ensure data and feedback processes meet safeguarding, confidentiality and data protection requirements.

Learning and Evidence Use

• Analyze programme data and prepare performance reports, dashboards and management briefs.
• Facilitate reflection and learning processes that support adaptive management.
• Document lessons, case studies and outcome stories and contribute evidence to proposals, donor reports and Board reports.
• Support strategic reviews and evaluations.

SAFEGUARDING, INTEGRITY AND INCLUSION (FOR ALL POSITIONS)

The postholder will be expected to uphold MwB's standards on safeguarding, integrity, confidentiality, non-discrimination and responsible use of organizational resources. MwB is committed to equal opportunity and encourages applications from qualified candidates from diverse backgrounds.

HOW TO APPLY (FOR ALL POSITIONS)

Interested and suitably qualified candidates should submit a cover letter and updated CV, including contact details of three professional referees, by email to:

Email: moyowabwino2022@gmail.com

The position being applied for must be clearly indicated in the email subject line.

Closing Date: Friday, 11th September 2026

Only shortlisted candidates will be contacted. Moyowathu Wabwino (MwB) is committed to equal opportunity, safeguarding and inclusion. Qualified women, persons with disabilities and young professionals who meet the requirements are encouraged to apply.