VACANCY ANNOUNCEMENT

Position: Office Assistant

Organization: Save the Children

Programme: HRSA Programme

Location: Ntcheu, Malawi

Reports To: Administrative Assistant

About the Opportunity

Save the Children is inviting applications from suitably qualified personnel to fill the position of Office Assistant for the HRSA Programme based in Ntcheu.

The Office Assistant will be responsible for maintaining cleanliness and hygiene within the office premises, including bathrooms, kitchen, and office surroundings, while also supporting administrative functions such as photocopying, printing, binding, movement of office items, and general office support services.

The role holder will ensure that office facilities are maintained in a clean, safe, and professional condition at all times.

Key Responsibilities

• Maintain cleanliness and hygiene within the office premises, including bathrooms, kitchen, and office surroundings
• Support administrative functions such as photocopying, printing, binding, and movement of office items
• Facilitate mail circulation and monitor office consumables
• Assist with meetings and refreshments
• Ensure office equipment such as photocopiers and printers are functioning properly
• Support reception-related duties when required, including welcoming visitors and directing guests appropriately
• Assist with loading and offloading office supplies
• Ensure that office premises are securely locked at the close of business each day
• Work closely with programme and support teams to ensure efficient day-to-day office operations
• In the event of a major humanitarian emergency, the role holder may be expected to work outside the normal role profile and be able to vary working hours accordingly

Qualifications and Experience

• At least a Malawi School Certificate of Education (MSCE) or its equivalent. A Certificate in Secretarial Studies will be an added advantage
• At least 1 year of experience working as an Office Assistant or Cleaner; experience working with an INGO will be an added advantage
• Experience operating office machines such as photocopiers and printers
• Basic computer literacy and ability to use applications such as Outlook, Word, and Excel
• Ability to speak, write, and understand simple English
• Ability to write simple reports

Skills and Attributes

• Good communication and customer service skills
• Self-motivated and flexible in working within a team environment
• Strong teamwork and collaboration skills
• Ability to maintain cleanliness, organization, and professionalism in the workplace
• Commitment to Save the Children values and safeguarding principles

About Save the Children

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the rights of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

We believe in providing reasonable accommodations to support the professional growth and success of all employees. We therefore encourage applications from individuals of all backgrounds, including persons with disabilities.

How to Apply

Please attach a copy of your CV and cover letter with your application. Please also include details of your current remuneration and salary expectations.

A copy of the full role profile can be found at: www.savethechildren.net/jobs



Safeguarding Commitment

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Only shortlisted candidates will be contacted.