VACANCY ANNOUNCEMENT

Position: Procurement Supervisor

Organization: U.S. Embassy – Lilongwe

Announcement Number: LILONGWE-2026-007

Hiring Agency: Embassy Lilongwe

Series/Grade: LE – 0810 9

Work Schedule: Full-time – 40 hours per week

Promotion Potential: LE-9

Duty Location: Lilongwe, Malawi

Telework Eligible: No

Application Period: 8th June 2026 – 21st June 2026

Vacancy Time Zone: GMT+2

Overview

Hiring Path: Open to the public

Who May Apply: All Interested Applicants / All Sources. U.S. Citizen Eligible Family Members (USEFMs)

Security Clearance Required: Public Trust – Background Investigation

Appointment Type: Permanent – Indefinite subject to successful completion of probationary period

Supervisory Position: Yes

Relocation Expenses Reimbursed: No

Summary

The Procurement Supervisor leads and oversees the Embassy's Procurement Section, serving as the subject matter expert for all acquisition activities supporting Mission operations and reports to the General Services Officer (GSO).

The incumbent works a full-time 40-hour week and must be available to begin work within four weeks of receiving the required authorizations and clearances.

Duties

Procurement Section Management

• Directs, supervises, and oversees the day-to-day operation of the Procurement Section for the Department of State and other U.S. Government agencies subscribed through ICASS
• Proposes, develops, and implements operational and technological improvements to enhance procurement processes and efficiencies
• Ensures all procurement activities comply with applicable rules and regulations

Acquisition Subject Matter Expert

• Serves as Post's Subject Matter Expert (SME) on U.S. and local government acquisition rules
• Ensures all acquisitions conform to Federal Acquisition Regulations (FAR), Department of State Acquisition Regulations (DOSAR), and related guidance
• Ensures any authorized exceptions are properly documented and comply with applicable agency regulations
• Develops and maintains market research data on local and regional suppliers and pricing

Contracting and Procurement Administration

• Drafts solicitations, contracts, Blanket Purchase Agreements (BPAs), Indefinite Delivery/Indefinite Quantity (IDIQ) agreements, and micro-purchase acquisitions for Contracting Officer review and approval
• Advises the Contracting Officer on acquisition strategies and payment methods to achieve procurement objectives
• Maintains procurement records in Ariba, ILMS/Procurement, eFiling, FPDS, and other required government systems

Supervision and Customer Service

• Manages, coaches, and develops three Procurement Agents and one Procurement Expeditor on policies, procedures, and best practices
• Supervises procurement activities to ensure quality, compliance, and high levels of customer service
• Handles complex customer service issues and assists in resolving contract disputes with the GSO, CORs, and agency representatives

Procurement Planning and Acquisition Execution

• Reviews procurement requests for accuracy, completeness, and technical sufficiency
• Obtains technical specifications, estimates costs, and identifies qualified sources of supply
• Solicits bids and quotations, evaluates vendor responses, and prepares analyses and recommendations
• Determines the most efficient, cost-effective, and appropriate acquisition method in the best interest of the U.S. Government
• Assists in coordinating pre-proposal conferences as required

Qualifications and Evaluations

Requirements

Experience:

• Three years combined experience in procurement, contract management, and/or accounting
• One year of supervisory experience in either procurement or accounting field is required
• Membership with the Malawi Institute of Procurement and Supply (MIPS) is required

Job Knowledge:

• Sound knowledge of procurement, supply chain, accounting, and cost control
• Detailed knowledge of U.S. Government acquisition rules and regulations, including: Federal Acquisition Regulations (FAR), Department of State Acquisition Regulations (DOSAR), Foreign Affairs Manual (FAM), DOSAM, GSA Buyers Guide, Purchase card management, Guidance from the Office of the Procurement Executive, and other U.S. Government procurement and purchasing regulatory requirements

Skills and Abilities:

• Skilled knowledge of word processing, database, email, and spreadsheet software for Windows
• Must possess Class B valid driving license

Education Requirements:

• Bachelor's degree in Management, Supply Chain, Accounting, Logistics, or Marketing

Language:

• English Level 4: Fluent; speaking, reading, writing – required
• Chichewa Level 3: Good working knowledge; speaking, reading, writing – required

Equal Employment Opportunity

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Information

Agency Benefits

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a Public Trust – Background Investigation clearance.

To apply for this position, please visit erajobs.state.gov.

Required Documents

To qualify based on education, you MUST submit the requested certificates as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Bachelor's Degree
• Driver's License
• Proof of membership with Malawi Institute of Procurement and Supply (MIPS)

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission.

Contact Information

HR Section: 000-000-0000

Email: Lilongwe statehr@state.gov

Only shortlisted candidates will be contacted.