OVERVIEW

God's Grace Academy, a Christian institution committed to academic excellence, spiritual growth, and holistic student development, is seeking a dedicated, organized, and detail-oriented Stores Clerk to support the efficient management and control of the school's stores and inventory systems.

This role is ideal for a responsible and trustworthy individual who is passionate about accuracy, accountability, and supporting school operations in a Christ-centered environment.

KEY DUTIES & RESPONSIBILITIES

The Stores Clerk will be responsible for the proper management, control, and accountability of all school inventory and supplies. Duties include:

• Receiving, inspecting, and recording all incoming supplies, materials, and equipment.
• Issuing store items to authorized departments and maintaining accurate transaction records.
• Maintaining the cleanliness, organization, and security of the stores area.
• Monitoring stock levels and preparing reports to facilitate timely replenishment.
• Conducting regular stock checks and participating in stock-taking exercises.
• Maintaining accurate inventory records, both manual and electronic.
• Ensuring the proper storage, handling, and preservation of supplies and equipment.
• Verifying deliveries against purchase orders, delivery notes, and other supporting documentation.
• Reporting damaged, expired, missing, or obsolete stock and recommending appropriate corrective action.
• Assisting in the preparation of requisitions and purchase requests.
• Maintaining proper documentation for all stores-related activities.
• Supporting the management of stationery, uniforms, cleaning materials, teaching resources, and other school supplies.
• Collaborating effectively with various departments to ensure the efficient distribution of materials.
• Upholding the vision, mission, and values of God's Grace Academy in all professional duties.

QUALIFICATIONS AND ATTRIBUTES

The ideal candidate should:

• Be between 25 and 40 years of age.
• Be a mature, well-disciplined individual of high integrity with strong Christian values.
• Hold a Certificate or Diploma in Stores Management, Procurement, Logistics, Supply Chain Management, Business Administration, or a related field.
• Have a minimum of two (2) years of experience in stores management, inventory control, procurement, or a related field.
• Previous experience in a school or institutional environment will be an added advantage.
• Demonstrate excellent organizational, record-keeping, and inventory management skills.
• Be proficient in Microsoft Office applications, particularly Microsoft Excel.
• Possess excellent communication and interpersonal skills.
• Demonstrate a high level of accuracy and attention to detail.
• Be trustworthy, reliable, and able to maintain confidentiality.
• Be capable of working independently and as part of a team.
• Be willing to comply with institutional policies, including accountability and safeguarding procedures.

HOW TO APPLY

Interested and qualified candidates should submit the following:

• Cover Letter
• Updated CV with three (3) traceable referees (including telephone numbers)
• Copies of academic and professional certificates

Applications should be sent via email to:

Email: recruitment@ggacademy.mw

Please use the subject line: "Stores Clerk Application"

Alternatively, applications may be hand-delivered to:

The Principal

God's Grace Academy

P.O. Box 30987, Chichiri

Blantyre 3, Malawi

Or delivered to the Academy premises:

God's Grace Academy

New Naperi, Blantyre

Plot No. 4, Next to Spendrite

Closing Date: Friday, 25th July 2026 at 12:30 PM

Location: New Naperi, Blantyre (Next to Spendrite)

God's Grace Academy is an equal opportunity employer committed to safeguarding and promoting the welfare of children. Successful applicants will be required to undergo appropriate background checks in line with the school's child protection policies.